Revised and approved by the University Library Committee, April
Library Collection Development Policy
The acquisition of library materials and the provision of gateways are guided by the needs of the primary users: Florida Gulf Coast University students, faculty and staff. The Library is responsible for insuring equity of access to all students, regardless of their learning styles, physical abilities, or economic circumstances.
The Library has as resource partners the other institutions of the State University System, the libraries of Southwest Florida and of the state and nation. Beyond resources that enhance the University Curriculum, unique materials related to environmental issues; and to local and regional history, economic, and social conditions will be sought.
for Selection, Legal and Delegated
The Library endorses the tenets of the Library Bill of Rights of the American Library Association. (Attachment)
For Collection Development
For the majority of materials, those which are necessary to support our innovative undergraduate and graduate curricula, as well as sustained independent study will be acquired. Collecting scope includes extensive acquisitions and access in subject areas emphasized by the academic programs, with supplementary materials in support of the Universitys focus on environmental and cross-cultural issues.
Criteria for Particular Formats
Technology and Media:
and Future Library Needs
for Acceptance and Disposal of Gifts
1. All gifts are final. By the act of donation and/or deed of gift, the donor permanently relinquishes all rights to ownership and dispensation. The gift will be accepted with no restrictions on usage of the material except at the discretion of the Dean of Library Services. By receiving such gifts, the Library and University accept no responsibility of appraisal or valuation.
2. All items will be carefully evaluated by a collection librarian in consideration of their overall accordance with the librarys mission and collection development policy. The advice of faculty, outside experts and the University Administration may be sought before accepting collections that require significant allocation of library resources, such as space, cataloging, or security measures.
3. Items to be added to the collection will be processed and treated as any other item acquired through purchase. Additionally, when practicable, book plates may be affixed to show appropriate recognition of either the donor or person in whose memory the gift was made. Library Services does not normally set aside a special location for gifts, nor place labels, signs, or plaques to physical facilities indicating the presence of gift materials.
4. Library Services reserves the right to deselect gifts. If after careful review it is determined that the material does not complement Library Services mission or selection criteria, due to either subject, format, or condition, Library staff will follow State and University accountability requirements and may choose to:
5. Neither Library Services nor FGCU will provide appraisal of gifts.6. Gifts and donations will be acknowledged in writing by the Dean of Library Services and gifts in excess of $200 by the University Foundation as well.
Bill of Rights
Adopted June 18, 1948. Amended February 2, 1961, and January 23, 1980,inclusion of "age" reaffirmed January 23, 1996, by the ALA Council.
Although this process is considered de-selection it serves a dual purpose, allowing the library to increase space availability for current and future growth of resources in print, microform media, computerized storage formats; for individual and collaborative work areas, and for computer workstations.
Another benefit of de-selection, as a library collection grows over time, is that the speed of access to the collection is increased and accuracy in retrieval of specific items is improved. Concurrently, economy and efficiency in the use of time by library staff can be achieved.2
Candidates for de-selection are resources that are no longer relevant to the library and Universitys programs, as defined in the Collection Policy; that are redundant in the collection, or that are unusable due to physical condition or inaccessibility.The FGCU library, under the direction of the Collection Librarians, shall undertake continual review and systematic, periodic de-selection efforts to maintain a vital, dynamic, collection, reflective of the Librarys Collection Development Statement. Given the nature of the legacy, collections forming the basis of FGCUs collection, a concerted de-selection effort should be undertaken by the third anniversary of the Librarys opening. As the acquisition of new materials expands to establish an up to date coherent collection to support the Universitys current and planned curricula, unnecessary items should be identified and withdrawn, with particular attention to the legacy collections. Specified criteria (guidelines) shall be applied to withdrawal candidates. Faculty and student opinions will often be sought regarding items chosen for de-selection. These guidelines will relate to one or more criteria, the overriding guideline being the likelihood of an items being used in the future. Criteria Include:
Reference Collection Development at the FGCU Library:
A.The Functions of the Reference Collection
The FGCU Reference Collection makes accessible reference materials to meet the curriculum, research, and general academic needs of FGCU students, faculty, and staff.
Service to the community is considered a public trust, and the community is welcome to use the materials in the Reference Collection. Selection of Reference materials, however, is driven primarily by the needs of the Board of Regents-approved academic programs hosted at FGCU.
In general, Reference materials do not circulate. Exceptions may be made on a case-by-case basis and with the written approval of a Librarian.
B. Users of the Collection
The Reference Collection is designed to accommodate both in-house and distance users whenever possible, as evidence by the Library's commitment to web-based electronic resources. Because of proprietary arrangements, users not affiliated with FGCU are referred to their local public library for many electronic resources and for Inter-Library Loan support.
"Quick Reference" questions (as defined in the FGCU Reference Policy and Procedure Manual) are handled over the phone; additionally, out-of-house users are referred to the Library Services Distance Learning web page. A mail/fax/scan policy is also in effect for situations in which telephone reference and distance learning services are not adequate.
In-house users are given priority assistance over telephone and other out-of-house requests.
The needs of students, faculty, and instructors involved in an FGCU Distance Learning course (as identified in the FGCU course catalog) are given priority over other out-of-house requests.
C. The Ideal Reference Collection
Ideally, FGCU Library's Reference Collection is one in which the best resources have been carefully selected to match the FGCU's academic offerings, particularly at the undergraduate level. Additionally, the Collection houses a core of traditional reference sources appropriate to any academic library of FGCU's size and budgetary resources.
Individual titles in this core collection are not necessarily related to a specific course offering or program, but are held in the recognition of the comprehensive needs of the traditional comprehensive-level library user.
Materials deemed valid by the Library's Collection Development Team are included in the Collection regardless of their physical format-print, video, sound recording, electronic, or other.
The decision to provide access to a particular resource in its print or electronic format is based on many factors, including ease of use, cost, uniqueness, frequency of update, comprehensive coverage, timeliness, and reliability. Some titles, as decided on a case-by-case basis, are held electronically as well as in print or another physical format.
FGCU's Reference Collection, a collection of selected academic resource materials that are primarily used for the purpose of compiling information and/or conducting further research, houses materials that are of a reference format. A work is in a "reference format" when it is laid out in such a way as to be intended to be, or suitable for being, referred to or consulted rather than being read in a linear fashion. Such works include, but are not limited to, indexes, dictionaries, encyclopedias, almanacs, concordances, atlases, field guides, and tables of formulae or data. Such works would not include resume guides, test study guides, job-seeker guides, or "how to" manuals.
Items housed in the Reference Collection are to be current. "Current" describes what a given discipline accepts as appropriately recent of up-to-date information; currency of information varies according to the specific discipline. Users working in areas such as computer technology and medicine usually demand the most up-to-date information. The needs of users working in literary criticism or history, however, may require dated information that is nonetheless currently relevant for that discipline.
Items housed in the Reference Collection are to be of an academic level commensurate to the needs of a broad-based liberal arts curriculum. Selection of Reference materials, is driven primarily by the needs of the Board of Regents-approved academic programs hosted at FGCU. Additionally, the Collection houses traditional reference sources appropriate to any academic library of FGCU's size and budgetary resources. Individual titles may not be necessarily related to a specific course offering or program, but are held in the recognition of the comprehensive needs of the traditional comprehensive-level library user.
Items not in a reference format are not to be housed in the Reference Collection simply because their circulation is precluded by their expense, fragility, high demand, classic nature, or other consideration established by the Librarian responsible for the item. Classic works which are used as standard models in a field of scholarship, have a history of literary merit, or are historically famous. Examples would include, but are not limited to, the works of C.G. Jung, the Bible, Shakespeare, and Aristotle.
In recognition of the special problems and circumstances naturally resulting from an opening day Reference Collection composed of materials from other, disparate institutions largely without the input of the FGCU Library faculty, inclusion and removal of materials in the Reference Collection is to be performed beginning in the Fall of 2000 by the Collection Development Team as described below.
This is expected to change when, at some time in the future, consensus that FGCU's Reference Collection has matured, after which time the Teams may decide to assign responsibility for materials inclusion and removal to individual librarians.
There are three goals to this policy: first, that the Reference Collection may grow into a mote unified whole resulting from a shared vision; second, that, through the process of deliberation over materials, the Team members may clarify for themselves in a practical way into what kind of whole the Collection should grow; and third, that the Team members may better familiarize themselves with the contents of the Collection.
A. Selection of Reference Materials
Any member of the Reference or Collection Development Teams may propose that a title be added to the Reference Collection, and the Collection Development Team will make the final determination.
Individual librarians will still purchase materials for the General Collection which are under $500 and which are within their subject areas freely as described in the General Collection Development Policy; it is only individual title's inclusion in the Reference Collection which is to be determined by the consensus of the Collection Development Team.
At the time of selection, if possible, the Team will also discuss retention and location issues including but not limited to:
Location: Atlas Stand, Dictionary Stand; Ready Reference; General Reference, or other location.
Retention: whether the Library will keep or discard older editions of Reference materials as they are superseded, and whether the older editions will be housed in the General Collection rather than in the Reference Collection.
B. Ready Reference Materials
Ready Reference encompasses shelves near the reference desk where standard reference books in high demand and frequent use are kept close at hand to enable reference librarians and staff to locate factual information quickly. This material can also be used as educational tools and/or quick instructional resources. Examples include, but are not limited to, Books in Print, Statistical Abstracts of the U.S., Ulrich's International Periodicals Directory, and style manuals.
Placement in, and removal of items from, the Ready Reference stacks (as opposed to the regular Reference stacks) will be determined by the Reference Team as its members' needs dictate. As curricular needs vary from semester to semester, items may be added to or removed from Ready Reference in their support.
C. Deselection of Reference Materials
Any member of the Reference or Collection Development Teams may propose that a title be removed from the Reference Collection, and the Collection Development Team will make the final determination.
In addition, the Reference and Collection Development Teams will perform an organized group review of the Reference Collection when the Collection Development Team finds such a review to be necessary.
D. Retention of Reference Materials
At the time the Collection Development Team decides to remove an item from the Reference Collection, the Team also must determine whether the item is to be discarded or moved into the General Collection based on the merits of the work in hand and on such criteria as the age of the item, its physical condition, the kind of information it contains, and whether there is already a copy in the General Collection.