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Florida Gulf Coast University

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FGCU Library Services


Interlibrary Loan
The FGCU Library participates in local, state, regional and national resource sharing programs to obtain materials for its users.  This resource sharing service is known as interlibrary loan or ILL.  Interlibrary loan is a library-to-library transaction; therefore all requests must be channeled through an institution.
Logon to ILLIAD

Interlibrary loan service is available to current FGCU faculty, staff and students. All others may submit requests through their local public libraries.

Distance Learning faculty and students of other Florida state universities and community colleges may be eligible for interlibrary loan services at FGCU under certain circumstances, guided by an agreement between FGCU and the user’s home institution.

Proxy Borrowers
Graduate research assistants, or others, acting as proxies for a faculty member, may check out and pick up interlibrary loan materials for their Sponsors, if a Proxy Authorization Form is on file with the Circulation Desk.  This form, which is signed by the professor, authorizes the proxy to conduct library transactions on behalf of the Sponsor. The proxy and sponsor must be FGCU affiliates.

FGCU Distance Learners
Faculty, students and staff participating in distance learning courses held off-campus may submit requests for material owned by FGCU as well as items held in other institutions through FGCU ILLiad.  FGCU owned materials will be checked-out to the user’s library account and forwarded to them through regular mail.  Articles are usually sent to the requestor electronically for download from their FGCU ILLiad account. 

Requestors are responsible for returning the materials to FGCU Library.  Stated loan periods, overdue fines, replacement charges and fees for damaged or mutilated items, apply to all borrowers.   In some cases, patrons will be able to pick-up and return materials to a near-by library participating in the state-wide distance learning agreement. Arrangements must be made in advance for this service.

Before you submit a request:
1.  Ascertain whether or not the FGCU library already owns the item you need:

  • Search the online library catalog for book and journal titles.
  • Search the e-journal portal for journals available in electronic format.
  • Search for articles in an appropriate subject database and/or Article Linker.

2.  Establish an interlibrary loan account in FGCU ILLiad(Click “Interlibrary Loan” on the Library home page menu.)

FGCU ILLiad is the interlibrary loan management system that allows staff to process and manage borrowing and lending requests efficiently.  It also allows users to: submit requests electronically; monitor and manage their requests; resubmit requests, renew borrowed items and receive e-mail notification and document delivery.
Submitting Requests 
Requests must be submitted electronically through FGCU ILLiad.

The FirstSearch databases allow users to submit requests through their FGCU ILLiad accounts.  Simply click on the interlibrary loan link when the Firstsearch screen displays the bibliographic record for the item. Your ILLiad request form will be automatically populated with the bibliographic data needed for the interlibrary loan request. You must have an established FGCU ILLiad account to create such requests.

Interlibrary Loan tips:

  • Include all bibliographic information in your request.
  • Do not use abbreviations, when full titles are available.
  • Request renewals at least three days before the due date.
  • Return interlibrary loan materials to the Circulation Desk.  Do not use the book drops.

Time Required
Requests are usually processed within 24 hours of receipt by the interlibrary loan staff. Requests are verified and submitted electronically to a string of up to five potential suppliers.  Users must allow a minimum of 10 days after submitting a request to receive material.  Often, the item is received in much less time, but this can never be predicted.  Peak borrowing periods, staff shortages, and the efficiency of the supplier, may influence the length of time needed.

Inaccurate bibliographic information, incomplete or unverifiable citations, will increase the processing time of a request.

Indicate your “needed by” date on the request form and the interlibrary loan staff will try to get the material before that date.  If no date is indicated, the request will remain active until all possible sources are exhausted, or until the end of the semester, at which time the request will be cancelled.

Loan Periods
The loan period for borrowed materials varies and is controlled by the supplier.  Due dates are clearly marked on each borrowed item.  Generally, libraries offer a two or three week loan period, with one renewal possible.  Renewals must be requested before the due date of the current loan. Renewals are not automatically granted by the lender.  Restrictions on the borrowed material will be indicated on a printed label attached to the item.

In order to maintain good resource sharing relationships with other institutions, due dates must be honored. 

Notification, Pick-up and Delivery
Borrowers are notified via e-mail when material is received.  Interlibrary loan materials may be picked up at the Library Circulation Desk.  Articles are delivered electronically and can be downloaded from your FGCU ILLiad account.

Basic Policies

  • Items owned by FGCU in any format may not be borrowed from another library, except under very special circumstances, i.e. the item is lost, missing. 
  • Entire journals are not available for borrowing. Tables of content and articles may be requested instead. 
  • Borrowed materials must be returned promptly.  Late return of library materials endangers our resource sharing relationship with other libraries. 
  • Abuse of interlibrary loan policies (i.e. repeated late return) will result in the blocking of your interlibrary loan account.
  • All users are subject to fines and replacement costs for lost or damaged interlibrary loan materials.
  • Although there are no limits on the number of requests one user may submit, the Interlibrary Loan Office may stagger the sending of multiple requests from a single borrower.
  • Interlibrary loan items are not accepted for placement in the Course Reserve Collection.

About Theses and Dissertations
Patrons may request master’s theses and doctoral dissertations through interlibrary loan.  However, many libraries do not lend theses and dissertations from their institutions.  In the event that the work is not available for loan from any institution, you will be referred to the Proquest/UMI web site where you may personally purchase the item.  Standard delivery is less than seven days.

Some items are difficult to borrow, these include:
New books (current best-sellers), rare books, reference materials, computer programs, and media materials. Foreign theses and dissertations and genealogical materials.  Please see the Customer Services Librarian, or Reference Staff for help identifying items or in finding alternatives.

Help and more information:

For a step-by-step guide to using FGCU ILLiad, see the Interlibrary Loan Tutorial.

Consult the Interlibrary Loan office staff, at 590-7613, for inquiries about your interlibrary loan requests or FGCU ILLiad.  Contact the Customer Services Librarian at 590-7632 or the Reference Desk staff at 590-7630 for help with searching, citing, or locating library materials,
Send e-mail queries to:, or

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