Course Reserve Policies & Procedures
Florida Gulf Coast University Library provides Course Reserve Services to facilitate access to supplemental reading material for students enrolled in classes taught by FGCU faculty. This Course Reserve Policy provides information on the regulations and processing procedures governing the acceptance and circulation of reserve material. Justification for exceptions to these guidelines must be submitted in writing to the Course Reserve Manager at firstname.lastname@example.org.
Placing Items on Course Reserve
FGCU faculty and instructors may submit materials to be placed in the course reserve collection for classes being held in the current or upcoming semester. A completed reserve request form must be submitted for each title to be placed in the collection.
When multiple instructors request that the same item be placed on reserve during a semester, the item will be listed in the course reserve database under the name and course number of each instructor. The item will be given the shortest selected loan period.
In order to assure prompt processing of items requested for the Reserve Collection, faculty/instructors should follow these procedures:
Books, Media Materials, etc.
Articles, Book Chapters, etc.
Note: Items which are accessible through the Library’s electronic resources, we will send a link to the instructor to forward to their students.
Faculty may select a loan period for the circulation of the reserve material from the following:
No more than two reserve items per course may be charged out to a single borrower at one time. (Exception: book sets, or items comprised of several pieces that must be used together).
Personally Owned Materials
Material Not Eligible for Course Reserve
The FGCU Library determines copyright compliance based on the Guidelines for Classroom Copying agreed to by the Association of American Publishers and the Author’s League of America. The purpose of the guidelines is to state the minimum standards of educational fair use under Section 107 of H.R. 2223. For more complete provisions of copyright law as it pertains to copying for educational purposes see the U.S. Copyright Office's Circular 21 Reproduction of Copyrighted Works by Educators and Libraries. In addition, provisions of the Digital Millinium Copyright Act of 1998 are considered when determining compliance in the access, manipulation and use of digital materials. For more thorough explanation of copyright law refer to the Library of Congress U.S. Copyright Office website at http://www.loc.gov/copyright. The Library will refuse any material that it deems not in compliance with copyright laws and guidelines.
Library Services will obtain copyright permissions, and pay reasonable royalty fees for items placed in the Reserve Collection. The Library uses the online service of the Copyright Clearance Center to obtain the majority of the copyright permissions. Occasionally rights holders must be contacted directly, which may delay processing the item for the Collection. Permission may or may not be granted by the copyright holder.
Copyright permission is needed when placing the following reproduced items (print or digital) in the Reserve Collection:
Materials placed on reserve are usually available for use within three (3) business days after receipt. Every effort will be made to process materials and make them available in a timely manner. Factors that may affect processing time include:
Access to Course Reserve Material
Course reserves will be made available in one of two formats, hard copy or digital.
Digital materials (E-Reserves)
The most recent version of Adobe Acrobat Reader is required to view items made available online in pdf format.
Removing Items from Reserve
All Course Reserve items (print and digital) are removed from the Reserve Collection at the end of each semester. Faculty may select an earlier removal through indicating an “off reserve” date on the Reserve Request Form.
Faculty may not remove materials from the Course Reserve Collection, including personal items, for later return to the Collection during the same semester. Faculty must check-out course reserve material through the normal circulating process, adhering to the designated loan period
Retaining Materials on Reserve
In order to retain reproduced or digital materials on reserve for a second semester (consecutive or not) a copyright permission must be obtained and often a royalty fee is required. Additionally, a new Reserve Request Form must be submitted, as if it is a new request. (Material need not be resubmitted provided that the new Reserve Request Form is submitted before materials are removed from the Reserve Collection at the end of the semester.)
Fines and Replacement Costs
Overdue Course Reserve materials are fined at 25 cents per hour, per item. There is no maximum overdue fine. (See Circulation/Borrowing Policy for more information on overdue fines, replacement costs and fine appeals.)
Last revised: 03/13/2015