|Course Reserve Policies & Procedures|
Florida Gulf Coast University Library provides Course Reserve Services to facilitate access to supplemental reading material for students enrolled in classes taught by FGCU faculty. This Reserve Policy statement provides information on the regulations and processing procedures governing the acceptance and circulation of reserve material. Justification for exceptions to these guidelines must be submitted in writing to the Course Reserve Manager at firstname.lastname@example.org.
Placing Items on Course Reserve (Faculty Only)
FGCU faculty and instructors may submit materials to be placed in the course reserve collection for classes being held in the current or upcoming semester.
When multiple instructors request that the same item be placed on reserve during a semester, the item will be listed in the course reserve database under the name and course number of each instructor. The item will be given the shortest selected loan period.
In order to assure prompt processing of items requested for the Reserve Collection, faculty/instructors should follow these procedures:
For Books, Media Materials, etc.
For Articles, Book Chapters, etc.
Note: Items accessible through the Library’s electronic resources will be linked to the e-reserves page for the course.
A completed reserve request form must be submitted for each title to be placed in the collection. Forms are available online at the Faculty Support web page, or printed copies may be requested at the Circulation Desk.
Faculty may select a loan period for the circulation of the reserve material from the following:
Selection should be based on length of readings and class size. This loan period will not be changed during the semester.
Photocopied articles in hard copy circulate for the 2-hour loan period only.
All Course Reserve and Permanent Reserve materials circulate to non-FGCU affiliates for 2-hour loan period, in-library-use only.
No more than two reserve items per course may be charged out to a single borrower at one time. (Exception: book sets, or items comprised of several pieces that must be used together)
While every effort will be made to safeguard materials, the library will not be held responsible for any damage, theft, or loss of personal items placed in the Reserve Collection.
Material not eligible for Course Reserve
The FGCU Library determines copyright compliance based on the Guidelines for Classroom Copying agreed to by the Association of American Publishers and the Author’s League of America. The purpose of the guidelines is to state the minimum standards of educational fair use under Section 107 of H.R. 2223. For more complete provisions of copyright law as it pertains to copying for educational purposes see the U.S. Copyright Office's Circular 21 Reproduction of Copyrighted Works by Educators and Libraries. In addition, provisions of the Digital Millinium Copyright Act of 1998 are considered when determining compliance in the access, manipulation and use of digital materials. For more thorough explanation of copyright law refer to the Library of Congress U.S. Copyright Office website at http://www.loc.gov/copyright.
The Library will refuse any material that it deems not in compliance with copyright laws and guidelines.
Copyright permission is always needed when placing the following reproduced items (print or digital) in the Reserve Collection:
Factors that may affect processing time include:
Access to Course Reserve Material
Digital materials (E-Reserves)
The most recent version of Adobe Acrobat Reader is required to view items made available online in pdf format.
Removing items from Reserve (Faculty only)
Faculty may not remove materials from the Course Reserve Collection, including personal items, for later return to the Collection during the same semester. Faculty must check-out course reserve material through the normal circulating process, adhering to the designated loan period
Retaining materials on Reserve (Faculty only)
In order to retain reproduced or digital materials on reserve for a second semester (consecutive or not) a copyright permission must be obtained and often a royalty fee is required.
A new Reserve Request Form must be submitted, as if it is a new request. (Material need not be resubmitted provided that the new Reserve Request Form is submitted before materials are removed from the Reserve Collection at the end of the semester.)
Fines and Replacement Costs
Overdue Course Reserve materials are fined at 25 cents per hour, per item. There is no maximum overdue fine. (See Borrowing Policies for more information on overdue fines, replacement costs and fine appeals.)Last revised: 08/01/2013