All University records are subject to the State of Florida laws and statutes that cover the entire records management process. This includes, but is not limited to, records retention, retrieval, disposition, and the Sunshine Law. Library Services is the department responsible for the FGCU records management program.One of the first responsibilities of an agency is to appoint a Records Management Liaison Officer (RMLO). The RMLO functions as the primary point of contact between an agency and the Bureau of Archives and Records Management. FGCU’s RMLO is Donna Vazquez, Assistant Director – Library Administrative Services. If you have any questions in regards to records management, please contact Donna at devazque@fgcu.edu or 590-7603.The Florida Gulf Coast University Records Management Policies and Procedures Manual is now available for your use. The manual serves as a tool to communicate FGCU’s policies and procedures for our records management program. Not only does this manual explain the policies and procedures, it also provides university employees with an understanding of their responsibilities concerning FGCU’s records.

Florida Gulf Coast University Records Management Policies and Procedures Manual (PDF):

• Table of Contents
• Introduction
• Laws and Rules
• Definitions and Processes
• Records Management Procedures
• Appendix Definitions
• Form 105 Records Retention Schedule
• Records Disposition Request
• Records Volume Conversion Chart

General Records Schedule GS1-SL for State and Local Government Agencies

General Records Schedule GS5 for Universities and Community Colleges