Deposit Work
Deposit your work into ScholarsCommons by signing in and clicking the "Add Content" button in your researcher profile. For step-by-step instructions, refer to the ScholarsCommons User Guide below.
"Which Version Do I Archive?"
For published research (e.g. in a book or journal), precautions need to be made in order to abide by copyright law. Many publishing agreements stipulate that you may only archive a specific version of a publication in an institutional repository. These versions may include:
Pre-Prints: “Pre-print” refers to an original version of a manuscript that is submitted to a journal for publication, before it has gone through the peer review process.
Post-Prints: “Post-print” or “Accepted Manuscript” drafts have gone through peer review and have incorporated all revisions.
Version of Record: The publisher’s version, also known as the Version of Record, is the final version of an article after it has gone through typesetting and final copyediting by the publisher. This version is usually not permitted to be archived in an institutional repository.
For information on which version you can archive, consult the SHERPA/RoMEO website which provides information on publisher copyright and self-archiving policies. Also consult your publisher to ensure that these guidelines are up-to-date.
Copyright depends on any author agreement you signed with your publisher, and whether that agreement included a transfer of copyright (copyright assignment). If you no longer hold copyright to your work, or you are unsure, we can work with you to determine whether the terms of your author agreement allow deposit in an institutional repository, and otherwise obtain permission from the publisher to do so. In the majority of cases, academic publishers will allow deposit in an institutional repository, sometimes stipulating an embargo period. The FGCU Library does not require any transfer of copyright, only permission from the copyright holder of the work to include the work in the repository and make it publicly available for download. For more information on copyright, please see the copyright page in the Faculty Scholarship libguide.
warning exclamation symbol sign CC0 1.0
Working on research? Make sure you save each of your article iterations as you undergo the peer review process. Not only is the pre- or post-print—the version either before peer review or after peer review, but before publisher typesetting (respectively)—perfect for sharing your research via open access means, but it's also a good habit to incorporate into your research/data management plan. Go here to learn more about data management.
Scope/Content
The central scope of ScholarsCommons, FGCU's institutional repository (IR), is to reflect the intellectual output of the FGCU faculty, researchers, staff, and students. Content should be educational or research-oriented in nature. The work must be wholly or in part produced by FGCU-affiliated individuals. Work by undergraduate students must have faculty/departmental approval. For faculty members interested in collecting senior capstone projects for inclusion within the IR, please contact your librarian.
Examples of appropriate content include:
As ScholarsCommons grows, the content within will do so as well. Here's a very short list of some interesting materials currently accessible in the IR:
The FGCU Library use several means to discover an author's right to archive their work in an open-access repository.
The FGCU Library will remove any work submitted by an author if the author simply sends a written request to the repository manager. Requests that a work be withdrawn due to a suspected copyright violation should be emailed to the repository manager as well. We also reserve the right to refuse to include any submission, or to withdraw any submission from the FGCU IR without prior notice.
Faculty
Faculty can send articles in the form of pre-prints (the version of the article that exists prior to peer-review), the most widely accepted form of self-archiving, directly to the FGCU Faculty Research Submission button located in the institutional repository (IR) homepage under "Submit Work." For other article iterations (accepted manuscripts/postprints), please refer to the publisher agreement you signed. Please do not submit the final PDF (i.e. the version of the article that the publisher has available online) unless your publishing agreement fully allows you to do so. For any questions or clarification, please request a consultation with the digital initiatives librarian for assistance regarding copyright concerns or publishing agreements.
Undergraduate students
Research developed for FGCU-related events or courses can be submitted directly to the FGCU Student Research Submission button located in the institutional repository (IR) homepage under "Submit Work." Independent research must have faculty/departmental approval before submission is sent. For faculty members interested in on-going coursework archiving (senior capstone projects, for instance), please contact the digital initiatives librarian to determine your class needs.
Graduate students
Electronic theses & dissertations (ETDs) are harvested on a rolling basis from ProQuest, so no other actions are required. Doctor of Nursing Practice program students can submit DNP Projects to the Doctor of Nursing Practice (DNP) Project button located in the institutional repository (IR) homepage under "Submit Work." For other graduate-related work, independent research must have faculty/departmental approval before submission is sent. Once permission is obtained, graduate students can submit directly to the FGCU Student Research Submission button located in the institutional repository (IR) homepage under "Submit Work."
